Triangle Software | The 3 ways YOU save money for your business by utilising software
Losing money is a business’ worst nightmare -this we know. But losing money unnecessarily must really be the peak of those nightmares – and the peak of annoyance.
As we plunge further through the 21st century, businesses are ever-increasingly integrating the use of technology and software systems into their daily routines to reduce losses, boost efficiency, and keep profitability as high as possible.
One form of technology and software aiding businesses daily comes in the form of mobile apps, as companies embrace change and move to paperless protocols.
The paperless office has been much prophesied but hasn’t become industry-standard- even in our increasingly digital world. Many offices are still buried under piles of paper and stacks of files.
Going paperless, or even just implementing a system to cut down on the amount of paper used, is generally more in the category of spoken word wishes for a business, and not in the category of essentials.
At this point, let’s directly pose the question: Why should a business be running a paperless system?
Well, according to Anna Howe, Director at Triangle Software, the answer is one that every Director, shareholder and stakeholder should want to hear: “To save money!”
We asked Anna for a breakdown of the top 3 money-saving benefits to a business of making the shift to paperless:
Automation – save on salaries
“Tasks can be carried out via technology, meaning the need for manual operation is gone. For a company, this can lead to significant savings in salaries and boost that all-important bottom line.”
Efficiency eradicates mistakes – and paying to resolve them
“Human error happens everywhere, but some comes with a greater cost than others. If that cost is very literal, and the price to pay to correct errors is coming straight of a company’s bottom line- then that human error could potentially lead to significant financial loss for a company- especially if it breaches a legal requirement.
“With systems in place to remove human error the potential for losses, fines and corrections are greatly lowered.”
“Paper can be expensive to use for something so simple. According to one report, the average employee uses 10,000 sheets of paper per year – at a cost of around £80 -and that’s just the paper itself- not including anything printed onto it. Add in ink, distribution of documents and space to store the files and that cost per employee is ever increasing.
“With a paperless system in place, these ongoing costs simply cease to exist.”
With those general benefits in place, what can companies in the highways sector also benefit from?
“Systems such as ours can enable companies to upload photos of sites as they arrive and leave to give real time reports. This can result in the prevention of fines to a company by being able to prove the state a site was in when they arrived/left, and nothing is subjective.
“Additionally, a company in the highways sector can transfer all their checklists onto digital platforms, eradicate the loss of forms, track via GPS, transfer documents seamlessly back and forth between crews and offices, log assets used, control stock and lots more!”
With a proven track record of reducing loss, boosting efficiency and increasing profitability, implementing a system to cut down on paper usage seemingly needs to stop being on the ‘Could do…’ list, and jump onto more companies ‘Must do…’ list.