MyMobileWorkers | Why a week is a long time in highways admin
The average time it takes for a paper document to be processed within a highways business is seven days. And in today’s world of real-time data, that’s really seven days too long.
With a paperless digital process, this time is reduced from days to minutes. But the benefit is not just speed, it’s a fundamental change to the way that a company operates.
It allows an organisation to move from a slow, error-prone and reactive admin process to one that’s agile, cost-effective and compliance-friendly. Here’s a look at why a seven-day admin process should be left in the past:
A slow admin process impacts every aspect of a highways operation. From tracking costs and ordering supplies to the basic task of giving clients and partners accurate updates. All of this is stifled by a slow, paper-based approach.
A digital workforce management system allows information to be uploaded instantly from a remote worker’s mobile phone or tablet. The data is automatically collated and stored with no need to collect paper documents or to manually transfer reams of data.
If a safety procedure is not being followed or safety concerns are raised, you need to know about this instantly – not sometime later in the week. But with a paper-based admin process you are limited to a reactive strategy.
Switching to a digital lets safety become proactive. Compliance checks can be integrated into a workflow with data collected and updated in real-time. If there are issues or concerns, you know about it and can take the necessary steps to manage the risks.
Processing paper documentation is expensive. The bulk of this cost comes from the administrative time and resources that a slow process eats up. It’s a particular problem when information needs to be collated for reports, accreditations or tenders.
But you also need to factor in all of the everyday expenses of paper – postage, printers, ink cartridges; the paper itself and the office space needed to store an ever-growing mound of paperwork. A digital solution removes the costs by removing any reliance on paper.
One of the most common problems we encounter with highways companies is that of growing pains. As a workforce grows, the time it takes to handle all of the related paperwork starts to overwhelm admin staff with processing times lengthening.
It’s a limitation that’s lifted with a cloud-based management approach and the move to automated data processes. It futureproofs administration and allows a small team to manage and process the data for any number of remote workers.
MyMobileWorkers: Fast track to efficiency
MyMobileWorkers have been helping highways companies to harness all the benefits of paperless management for the past decade. The system has evolved into a powerful suite of tools to handle every aspect of remote management, from scheduling and compliance to invoicing and quality control.